Administrative Coordinator- Board of Health

The City of Gardner is seeking to fill a part-time (19 hours per week) Administrative Coordinator position in the Board of Health Department.   This position will perform the following duties and responsibilities:

 General Duties:  Maintain financial accounts and records, prepare and verify accuracy of bills, make general ledger entries, operate adding machines, simple calculators and computer terminal in connection with this work.  This position also performs other clerical duties of the department including the maintenance of any of a number and types of files, gives information to the public, does sorting and mailing, and other duties requisite of the Department.

• Assist in the performance of a variety of receptionist and clerical responsibilities, including answering the telephone and assisting the general public or other City/Commonwealth employees who may enter the Board of Health for assistance.
• Responsible for supervising other clerical staff members.
• Receive complaints and perform data entry for code inspection dates, complaint logs for waste collection and/or sanitary code violations.  
• Forward complaints to appropriate supervisory staff member.
• Research and input data relating to waste removal services, purchase of waste removal products and the provision of violation information.
• Responsible for processing all Department invoices for payment, including trash/waste program.
• Process confirmation purchase orders.
• Responsible for the coordination of the vaccine distribution program.
• Maintains vaccine orders from providers, prepares orders for shipment, replenishes vaccines and prepares reports.
• Coordinates vaccine clinics and organizes flu vaccine clinics.
• Orders office supplies.

• Board of Health clerk responsible for preparing and posting meeting notices, agendas, taking and transcription of meeting minutes.  May from time to time attend meetings. 
• Is the Secretary to the Liquor Commission and performs all clerical related duties, including the posting of meeting notices, preparation of agendas, taking and transcription of meeting minutes
• Prepare and mail correspondence relating to Board of Health matters, inclusive of licenses and permits.
• Process Department payroll, timekeeping records, advanced purchase orders, create invoices and turnovers.  
• Research and support complex billing inquiries for all facets of health-related billing.
• Balances daily receipts, turning over to Treasurer/Tax Collector’s Department.
• Must be able to maintain confidentiality of health issues along with all other duties that may be required to maintain the efficiency of the department.