Position: Maintenance Clerk
Supervisor: Maintenance Manager
Employment Type: Hourly
The Maintenance Clerk’s primary responsibility is to assist the Maintenance Manager and supporting the maintenance team by completing Purchasing processes within the timeline expressed, obtaining parts, and assisting with the scheduling of equipment and planned preventive maintenance and/or repairs. Additional responsibilities include but are not limited to the continuous improvement of maintenance stock, stores, and shops, maintaining spare parts stock levels, receiving incoming shipments, monitoring parts depletion, conducting inventory counts and the issuing of purchase orders to maintain and replenish determined stocking levels.
Essential Job Functions:
- Assist and work with the Maintenance Manager on assigned tasks / projects.
- Deliver desired results on multiple assigned duties within the timeline expressed.
- Manage, communicate and update the Maintenance Manager on the progress of assigned tasks and any help needed.
- Work with Maintenance Manager to optimize current parts inventory and set appropriate min/max levels for all maintenance inventory based on criticality and lead time.
- Issuing POs and ordering of parts per stocking level replenishment process or for direct work order.
- Receipt of spare parts and maintenance goods both physically and in various software systems.
- Work with outside vendors and contractors as needed to support the daily functions and projects of the maintenance team.
- Coordinate maintenance document archive system, to include filing both physical and electronic documents. · Prepare and present reports as requested.
- Removal of waste containers from assigned locations.
- Assist Maintenance Technicians with basic maintenance tasks.
- Completion of other similar tasks as assigned by the Maintenance Manager.
- Able to consistently act independently and prioritize work.
- Must be proficient with Microsoft Office software (Word, Excel, PowerPoint and internet search engines).
- Able to work with software to issue POs, receive items, scheduling software, maintenance software, etc.
- Strong analytical skills and understanding of problem solving techniques / tools.
- Strong written, verbal and communication skills.
- Knowledge of different parts used in industrial, building, and facilities maintenance.
- Must maintain regular attendance.
- High school diploma or equivalent.
- Technical or vocational degree is a plus.
- Bi-lingual (English/Spanish) is a plus, but not required.
- Occasional lifting of various materials up to approximately 50 lbs.
- Must have good manual dexterity.
- Intermittently on feet for approximately 8-12 hours daily on concrete floors.
- Visual acuity to various building conditions and to identify hazards and areas in need of maintenance attention.
- Physical ability to climb and work around machinery.
- Walking, squatting, crouching, turning, twisting, stretching, climbing steps, grabbing, pushing, pulling, repetitive movements, and bending – all of which may include awkward positions.
- Intermittently sitting at a desk for prolonged periods.
Typical environment of manufacturing and production facilities. Exposure includes but is not limited to continuous noise, scent of materials, bright work stations, machinery with moving parts.